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PRIVACY POLICY

 

OPENYARD PRIVACY POLICY

Last updated: 9 September 2026

1. About this Privacy Policy

OpenYard respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and protect personal information when you visit our website, contact us, make an enquiry or otherwise communicate with us.

OpenYard is a trading name of Sovereign Capital Alliance Limited, a company registered in England and Wales under company number 15728717.

For the purposes of UK data protection law, Sovereign Capital Alliance Limited is the data controller responsible for the personal information described in this Privacy Policy.

2. Information We May Collect

We may collect personal information that you provide directly to us when you make an enquiry, complete a website form, contact us by email or telephone, or otherwise communicate with us.

This may include:

  • your name;

  • company or business name;

  • email address;

  • telephone number;

  • information about the location and amount of yard space you require;

  • information about your proposed use of a site;

  • details relating to a land or site opportunity you submit to us;

  • information contained in correspondence between you and OpenYard; and

  • any other information you choose to provide as part of an enquiry.

Our website and its service providers may also collect certain technical information when you use the website, such as IP address, browser or device information and information about how the website is accessed and used.

3. How We Collect Your Information

We may collect personal information:

  • directly from you through our website forms;

  • when you contact us by telephone or email;

  • when you correspond or communicate with us in relation to commercial yard space or a property opportunity;

  • during our business relationship with you;

  • from publicly available business sources where appropriate; and

  • automatically through cookies and similar technologies used on our website.

Where we obtain business contact information from a source other than you, this may include publicly available sources such as company websites, business directories or Companies House.

4. How We Use Your Information

We may use your personal information to:

  • respond to enquiries;

  • understand your commercial yard-space requirements;

  • assess whether a particular OpenYard location or space may be suitable for your requirements;

  • communicate with you regarding current or potential locations;

  • assess land and site opportunities submitted to us;

  • manage our relationship with prospective and existing commercial occupiers, landowners, agents and other business contacts;

  • take steps towards entering into and administering commercial agreements;

  • maintain appropriate business and enquiry records;

  • operate, maintain and improve our website;

  • protect our business and website against fraud, misuse or security threats;

  • comply with legal, regulatory, tax and accounting obligations; and

  • establish, exercise or defend legal claims where necessary.

5. Our Lawful Bases for Using Personal Information

Under UK data protection law, we must have a lawful basis for processing personal information.

Depending on the circumstances, we may rely on:

Contract – where processing is necessary to take steps at your request before entering into a contract or to perform a contract with you.

Legitimate interests – where processing is necessary for our legitimate business interests, including responding to commercial enquiries, managing business relationships, assessing potential sites and operating and developing the OpenYard business, provided those interests are not overridden by your rights and interests.

Legal obligation – where we need to process information to comply with a legal or regulatory requirement.

Consent – where we specifically ask for your consent and consent is the appropriate lawful basis.

The ICO requires organisations to determine and explain the lawful bases relied upon rather than merely stating that personal information is collected.

6. Sharing Your Information

We do not sell your personal information.

We may share personal information where reasonably necessary with organisations that help us operate our business, such as:

  • website and technology service providers;

  • professional advisers, including solicitors, accountants, insurance advisers and property professionals;

  • landlords, landowners, managing agents or property agents where relevant to a legitimate property or space enquiry;

  • contractors and service providers supporting our operations; and

  • government, regulatory, law-enforcement or other authorities where disclosure is required by law.

Where third parties process personal information on our behalf, we take appropriate steps to ensure that information is handled in accordance with applicable data protection requirements.

7. Website Hosting and Wix

Our website is created and operated using services provided by Wix.

As a result, information submitted through our website and certain technical information relating to website use may be processed using Wix's systems and infrastructure.

Wix explains that third-party services and apps integrated with a Wix website may also use cookies or tracking technologies and may operate under their own privacy practices.

8. Cookies

Our website may use cookies and similar technologies that are necessary for the operation, security and functionality of the website.

Other cookies may be used, depending on the services enabled on the website, to understand website performance and visitor interaction.

Where consent is legally required for non-essential cookies, visitors should be given the opportunity to accept or decline them.

Further information is available in our Cookie Policy and through the cookie controls available on our website.

Wix provides cookie-consent functionality allowing visitors to accept or decline non-essential cookies, and ICO guidance states that visitors should be informed about cookies and that consent is required for cookies that aren't strictly necessary.

9. International Transfers

Some of the technology and service providers we use may process or store personal information outside the United Kingdom.

Where personal information is transferred internationally, we will take appropriate steps to ensure that the transfer is made in accordance with applicable UK data protection law and that appropriate safeguards are used where required.

10. How Long We Keep Your Information

We retain personal information only for as long as reasonably necessary for the purposes for which it was collected, including responding to enquiries, managing commercial relationships, maintaining appropriate business records and meeting legal, accounting or regulatory requirements.

The appropriate retention period will depend on the nature of the information and our relationship with you.

When personal information is no longer reasonably required, we will delete it or otherwise dispose of it appropriately.

The ICO specifically requires privacy information to state either retention periods or the criteria used to determine them, so this section should not simply be omitted.

11. How We Protect Your Information

We take reasonable organisational and technical measures designed to protect personal information against unauthorised access, alteration, disclosure, loss or misuse.

However, no method of transmitting or storing information electronically can be guaranteed to be completely secure.

12. Your Data Protection Rights

Depending on the circumstances, UK data protection law may give you rights in relation to your personal information, including the right to:

  • request access to personal information we hold about you;

  • request correction of inaccurate or incomplete information;

  • request deletion of your personal information in certain circumstances;

  • request restriction of processing in certain circumstances;

  • object to certain processing;

  • request transfer of your information where the right to data portability applies; and

  • withdraw your consent at any time where we rely on consent.

Not all rights apply in every circumstance.

To exercise a data protection right, please contact us using the details below.

13. Complaints

If you have concerns about how we use your personal information, please contact us first so that we can try to resolve your concern.

You also have the right to make a complaint to the Information Commissioner's Office (ICO), the UK's data protection regulator.

Information Commissioner's Office

The ICO specifically requires UK organisations to tell individuals about their right to complain to the supervisory authority.

14. Third-Party Websites

Our website may contain links to websites operated by third parties.

We are not responsible for the privacy practices of third-party websites. If you follow a link to another website, you should review that website's privacy information to understand how it handles your personal information.

15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to our business, website, services or legal obligations.

Any updated version will be published on this page and the "Last updated" date will be revised accordingly.

16. Contact Us

If you have any questions about this Privacy Policy or how we handle personal information, or if you wish to exercise your data protection rights, please contact:

Sovereign Capital Alliance Limited trading as OpenYard
Company number: 15728717
Email: info@openyard.co.uk

Website: http://www.openyard.co.uk

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